Job Details
Job Details
Nonprofit Job in Boston Massachusetts
Job Description
Executive Assistant
Organization
Ceres is a sustainability nonprofit organization leading the most influential investors and companies to build leadership and drive solutions throughout the economy. Through our powerful networks and advocacy, we tackle the world’s biggest sustainability challenges, including climate change, water scarcity and pollution, and human rights abuses.
For more information about Ceres, please visit our website (www.ceres.org).
Description & Responsibilities
The Executive Assistant should be highly organized, energetic, and a go-getter to assist executive level staff at Ceres. The role supports an executive and may, by extension, support other individuals reporting to the executive. This full-time position provides a combination of administrative and programmatic/departmental support. As a representative of senior management at Ceres, the Executive Assistant must support Ceres commitment to diversity, equity and inclusion and embody that commitment to foster an inclusive work environment.
This role will report to either a member of our Executive or Program Management teams.
Specific duties include, but are not limited to the following:
- Support the Executive staffer in integrating programmatic or departmental priorities across the organization;
- Support the Executive in setting agendas for meetings, managing meeting logistics, taking minutes and ensuring appropriate follow up from the meetings
- Support the Executive with scheduling, travel logistics and expense reports, fundraising engagements, and team or group meetings;
- Act as primary point of contact for the Executive; prioritize phone calls and correspondence, determine actions and ensure follow-through of activities to completion.
- Schedule appointments to synchronize with other senior leaders and Ceres’ organizational calendar
- Work closely with other Executives and their Executive Assistants to manage program or department support systems, including organization-wide tools and resources for annual planning, activity/events and deliverable Perform clerical tasks such as filing, photocopying, processing reimbursements, and sending correspondence;
- Provide support to Executive staffer for any activities related to Ceres annual conference, Investor Summit and other organization-wide events such as the Annual All Staff Retreat
- Serve as Salesforce database point person and provide data entry support
- Special Projects as assigned.
Qualifications
- 2 years of experience where strong administrative, organizing and logistical skills were developed.
- 1 year of full-time work experience supporting a senior level staff member, preferred
- Outstanding organizational and administrative skills
- Ability to handle and prioritize multiple tasks, and meet deadlines in a fast-paced environment
- Proactive approach to creating and continually improving systems
- Sound judgment, high level of integrity and professionalism, with an ability to handle confidential information and to maintain a high level of discretion, diplomacy and courtesy in all contacts with staff, board and external people
- Strong oral and written communication skills, including consistently professional audio/visual communications and good writing ability
- Ability to work both independently with limited direction and collaboratively with a team
- Successful record of organizing and advancing multiple projects and the ability to thrive in a fast-paced environment
- Proficiency with word-processing, spreadsheet, database, e-mail, and presentation programs
- Prior experience in the Microsoft 365 environment, preferred
- Familiarity with a CRM Database (such as Salesforce), a plus.
- General interest in climate change or sustainability issues desired
- Willingness to continue learning
- Desire to work in a mission-driven, non-profit organization, a plus
- Interest in being part of a diverse workforce and willingness to support Ceres’ Commitment to Inclusion and Equity
Compensation: The hiring salary is $48,000 to $50,000 and pairs with competitive benefits.
How to Apply
We encourage all applicants to review our website to familiarize themselves with Ceres before applying: www.ceres.org. Please submit a resume, cover letter, and a list of three references through our online application system.
Ceres is an Equal Opportunity Employer committed to diversity, equity, and inclusion. We strongly encourage applications from people of color, including bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. We do not discriminate in hiring or employment on the basis of race, color, national origin, age, religion, marital status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors prohibited by applicable law.
Metro Area
Boston MA
Job Location City
Boston
Job Location State
Massachusetts
Job Location Zip
02111
Job Location Country
United States
Compensation
Salary From:
$48,000 To:
$50,000
Job Category
Administration
Prefered Experience
3 year(s)
Job Type
Full time
Job Posting Date
Feb. 23, 2022
Organization Details
Organization Name
Organizational Focus
Environment and Ecology
Contact Person
Hilary Forbes
Contact Phone
Hilary Forbes
Contact Email
Web Address