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Nonprofit Job in West Hollywood California


  Office & Operations Manager Job viewed 291 times.
  Job Description

We're seeking an energetic and motivated candidate to fill the position of Office & Operations Manager. The primary function of this role is to strengthen the effectiveness of our daily and long-term operations through the provision of administrative, information and communication management support.


The responsibilities of the role are varied and require the ability to operate effectively within a small and fast-paced environment. The ideal candidate is passionate about social justice, a self-starter and an excellent problem solver, has prior experience working in a start-up and non-profit environment, and wants to apply their skills to a thriving impact media, education and advocacy organization working globally.



  • Bachelor degree in business, communications, education, nonprofit or related field.

  • 1-2 year experience as an Office Manager, or other related administrative role.



  • Familiarity with nonprofit administration and management

  • Expert knowledge of MS Office and Google Drive apps

  • Experience utilizing QuickBooks

  • Excellent Bookkeeping and Accounting skills

  • Excellent verbal and written communication skills

  • Ability to work independently and proactively

  • Excellent organizational skills

  • Ability to exercise high level of discretion and confidentiality

  • Meticulous attention to detail

  • Outstanding ability to prioritize and multitask

  • Ability to work in a fast-paced environment

  • Ability to manage planning logistics for meetings and events

  • A good sense of humor and excellent interpersonal skills

  • Passion for our mission



  • Work daily with the Executive Director to leverage time, productivity and efficiency of program operations

  • Act as liaison between Directors and Management Team

  • Maintain communication with Board members, partners and stakeholders

  • Screen all internal and external correspondence

  • Maintain and organize daily calendars and priorities

  • Schedule and oversee weekly staff meetings

  • Prepare correspondence, memos, meeting agendas and other documents as necessary

  • Set up meetings and conference calls

  • Assist staff in general administrative office coverage and tasks

  • Post open positions and schedule interviews

  • Manage employment paperwork and payroll duties

  • Schedule performance evaluations

  • Prepare, mail and track shipments

  • Attend events

  • Assist in all fundraising efforts, screenings and event planning, including writing post-event summaries and analyses

  • Assist with writing and editing grant proposals and follow-ups, including compiling data and crafting project budgets

  • Manage, gather and maintain documents that are necessary to ensure compliance with non-profit business regulations

  • Track internal and external expenditures, enter receipts into accounting software and create expense reports

  • Maintain filing system for receipts and invoices

  • Prepare annual reports and program documents

  • Manage donor/ foundation outreach and correspondence

  • Work collaboratively with the SIMA team to drive the overall success of all programs, including serving as a resource to staff when needed

  • Work on special projects and other duties as needed


We look forward to hearing from you.


  Metro Area Los Angeles CA
  Job Location City West Hollywood
  Job Location State California
  Job Location Zip 90069
  Job Location Country United States
  Compensation Salary From: $0.00 To: $33600
  Job Category Accounting and Finance, Activism and Organizing, Administration, Advocacy, Communications, Computing and Internet, Development and Fundraising, Event planning, Grants administration, Human Relations
  Prefered Experience 2 year(s)
  Job Type Full time
  Job Posting Date Oct. 17, 2017

Organization Details

  Organization Name Social Impact Media Awards (SIMA)
  Organizational Focus Human Rights and Civil Liberties, Media and Journalism
  Contact Person Daniela Kon
  Contact Phone (213) 807-6292
  Contact Fax none posted
  Contact Email
  Web Address

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