The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.
The IT Intern is responsible for delivering end-to-end support to Aspen Institute employees, visitors, and guests in accordance with Service Level Agreements and expectations for quality customer service.
Ensures all incidents and service requests are received, analyzed, resolved, and reported back within SLA timeframes. Performs hands-on technical assistance working towards incident resolution, leveraging independent research and problem-solving skills as well as the experience/expertise of team members when necessary. Serves as a source of knowledge for general inquiries, advising customers of policy/practice and referring them to proper non-technical service owners where appropriate; acts as the primary channel of staff communication/outreach for all technology support groups and participating corporate service groups. Writes, edits, updates, flags, reviews, and archives knowledgebase articles.
Additional responsibilities involve receipt, analysis, routing and processing of service requests to resolution, including new user account creation/termination, user/group access to applications and systems, and properly documenting all actions/steps taken to resolve the service request.
Secondary responsibilities include computer desktop and mobile device provisioning, configuration, and deployment as well as inventory and account management.
Additionally, the position may be required to work on-call rotations during non-business hours and special projects, as needed.
Primary Mission Accountabilities:
All Aspen Institute employees are expected to embody the Institutes core mission, stated above. The primary aspects of the mission for which this position is held accountable are:
Essential Duties and Responsibilities:
Incident Management / Customer Service (50%)
Service Requests and Access Management (25%)
Endpoint Device Technology Support (25%)
The IT Intern interacts routinely with all members of the ITS team, Aspen Institute staff, and visitors to the Institute as well as employees and guests of the Aspen Meadows Resort and attendees of festivals and other special events sponsored on the campus.
Knowledge, Education and Experience:
Starting 4th year of study in Computer Science or related discipline, or equivalent experience. ITIL v3 and/or customer service certifications a plus. Experience working for non-profit organizations a plus.
Prefer one year experience with entry-level Help Desk roles and responsibilities. Experience with ticketing and work management systems, commercial call centers and related customer support environments a plus.
Strong knowledge of current Microsoft, Apple, Android operating systems for both desktop and mobile platforms, as well as Microsoft Office desktop applications and the Office 365 cloud environment. Working knowledge of desktop/mobile conferencing applications. Familiarity with all applications within the supported technology portfolio, with depth of knowledge aligned with the applications value to the business.
Outstanding customer service and communication skills. Outstanding troubleshooting and problem-solving skills. Broad knowledge of technology industry news, emerging trends, current security threats; strong ability to apply that knowledge to customer support situations and act as a general knowledge resource. Excellent discipline/adherence to operating procedures and published knowledge base resources, as well as corporate and technology policy/practice.
Ability to function in a dynamic environment subject to changes in schedules and priorities. Ability to participate in multiple projects concurrently from inception to completion with limited management supervision. Excellent oral and written communication skills. Ability to interact positively and productively with teams across organizational lines. Strong customer service, troubleshooting and problem solving a must.
Physical Requirements & Work Conditions
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl in tight spaces. The employee must occasionally lift and/or move heavy packages and boxes (up to 50lbs).
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