Working under the supervision of the Director of Education, the Media and Program Assistant is primarily responsible for Venice Arts’ media (photography, video, multimedia), technology, and equipment, as well as for providing program assistance to Venice Arts’ Arts Mentoring & Education program (AMP). Working a Tuesday-Saturday schedule, and expected to start May 1, 2018 specific responsibilities include:
MEDIA AND TECHNOLOGY
Visual Archive and File Management
Photo Documentation and Printing
Website and YouTube Channel
1. Upload work samples and mentoring images provided by staff Leads at key points in the workshop cycle (start-up, mid-way, end), and post “best of” galleries and/or special project features provided by the program’s creative staff.
2. Update, on a regular, timely basis, the website’s Youth Awards and, concurrently the awards/opportunites Google Doc
3. Update, on a regular, timely basis and working with the Lead Filmmaker, the YouTube channel
Tech and Media Support
1. Provide first-line IT and OS support across the entire organization.
2. Ensure that all office equipment – printers, faxes, phones, etc.—are functioning.
Equipment, Labs, Supplies
Volunteer Artist and Mentor Outreach and Placement
1. Manage calendar for the up-date and/or dissemination of volunteer outreach materials (outreach flyers, application forms, website and other, online postings), assure that they are accurate, update at prior to workshop cycles or when otherwise requested by staff.
2. Implement other outreach strategies to volunteer artists and mentors.
3. Provide applications to interested individuals and answer basic questions about volunteer opportunities.
4. Keep a process log of volunteer paperwork, including Live Scan background checks and, if relevant, DMV checks, assuring that they are received in a timely manner.
5. Conduct preliminary interviews with artists and mentors, orienting them to the organization, the role of the artist mentor, and related, before referral to the Director of Education or Creative Pathways Coordinator for placement.
1. Set-up classrooms, assuring that teaching artists have the materials and equipment required.
2. Identify absences within the first 15 minutes of classes, making follow-up calls.
3. Assure that a mentor is assigned, in each class, to hand-out and receive back all equipment and to check that equipment is functioning, with all batteries and media cards.
4. Do outreach and/or reminder calls for special field trips.
5. Monitor student attendance, communicating regular absences, or other concerns, to the Director of Education and discussing with parents, as requested.
Support to the Program and Administration Associate
1. Provide support to assure that all student files are accurately entered into the database and that hard folders are accurately filed with all pertinent information.
2. thrice-yearly youth enrollment, led by the Program and Administrative Coordinator, including providing support for entry of students into the database.
3. Provide other program support, as requested.
The ideal candidate is a graduate of a photography, photojournalism, or multi–media program with experience working in analog and digital formats. She or he must be extremely well–organized, detail–oriented, and able to manage multiple priorities. She or he demonstrates a high level of expertise with cameras, computers, and software, particularly image management software and the most current versions of Photoshop and Lightroom. Familiarity with Adobe Premiere a plus. Candidate should be familiar with a variety of scanners and large format Epson inkjet printers; extremely comfortable with technology; and experienced with tech–based problem–solving. Applicant must know the ins and outs of Mac OS X 10.5 or higher but need only have a basic knowledge of HTML to apply.
Must be committed to the education and development of youth; an understanding of the needs of “at–risk”, low–income youth is a plus, as is experience in a mentoring program.
Salary: This is a non-exempt, full-time position with a compensation package that includes a salary of $33,280 to start, paid vacation and health benefits available after 90-days, and an opportunity to pay into a 401k.
To Apply: Send résumé with a cover letter highlighting relevant experience to firstname.lastname@example.org. Please indicate: Media and Program Assistant in subject line. Please: No phone enquiries or walk-ins. Portfolio, curricular, or other materials may be requested if an interview is scheduled.
Venice Arts is an Equal Employment Opportunity Employer.