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  Job Description

Community Engagement Specialist

Announcement and Position Description

 

The National Marine Sanctuary Foundation (Foundation) -- a private, non-profit organization dedicated to strengthening and promoting U.S. national marine sanctuaries -- is seeking a Community Engagement Specialist in Port Angeles, WA, who will work with the Olympic Coast National Marine Sanctuary (NMS).  The incumbent is responsible for managing the Olympic Coast Discovery Center, volunteer coordination, coordination of the Sanctuary Advisory Council, and assisting with social media.    

 

Location:   Olympic Coast National Marine Sanctuary, Port Angeles WA

 

Overview of Position

The Community Engagement Specialist is responsible for managing the Olympic Coast Discovery Center (OCDC); volunteer coordination; coordination of the Sanctuary Advisory Council (SAC); and assisting with sanctuary social media.

 

Due to the nature of the work, workdays will vary according to operational needs. In general, operations will be conducted Monday through Friday from 9:00 am to 5:00 pm with some days requiring additional hours. Due to seasonal fluctuations in need, particularly for the OCDC, the number of hours required per month will vary, but will average 32 hours per week throughout the term of employment.  In addition, there will be 8 hours/week available through December, 2017 for the wrap up of a marine debris program project.

 

The nature of this position requires close coordination of work schedules with Olympic Coast NMS staff.  Due to the necessity of utilizing specific files, which contain Privacy Act information, along with the location of the OCDC, much of the work involved will take place in the offices of Olympic Coast NMS.  The sanctuary will provide a workstation at the sanctuary office.

 

Primary Responsibilities

 

Community Engagement Specialist Tasks:

  • Manage Olympic Coast Discovery Center (OCDC);
  • Supervise and staff OCDC five days a week during opening hours and during scheduled appointments, including coordinating shift coverage;
  • Opening/closing OCDC when on duty, proper use of security systems and protecting government property;
  • Communicate and coordinate with OCDC Weekend Manager regularly, fill in as needed;
  • Maintain and update existing exhibits, including light maintenance of display items (vacuum, dust, clean screens and bubble theater);
  • Maintain cash donation box, deposit funds to National Marine Sanctuary Foundation OCNMS account;
  • Maintain and create partnerships with local tourism and business affiliations, and other visitor centers and organizations (Feiro Marine Life Center, NatureBridge Olympic, Olympic National Park, Port Townsend Marine Science Center, etc.) to promote OCDC and OCNMS;
  • Produce sanctuary education and outreach content (e.g., training materials, posters, flyers, web content, etc.), communicate sanctuary related information clearly and effectively to a wide variety of audiences, and support education programs as requested; and,
  • Participate in regular meetings/conference calls including national Visitor Services calls, monthly Olympic Peninsula Tourism Commission meetings, Olympic Peninsula Tourism Summit, West Coast Regional Travel and Recreation calls, etc.

 

Volunteer Coordination Tasks:

  • Recruit new volunteers using multiple media sources (newspaper, radio, fliers, social media, etc.). Plan, coordinate and provide formal training for volunteers;
  • Be familiar with national Volunteer Handbook and implement volunteer policies at Olympic Coast NMS;
  • Monitor docent formal and informal presentations for accuracy;
  • Manage all volunteer paperwork (agreements, task descriptions, etc.), including submission of OCDC volunteer fingerprints and security clearance paperwork to NOAA regional office in Seattle;
  • Track visitor center statistics, report on volunteer hours to ONMS Volunteer Coordinator, and enter hours into national VolunteerNet database. Submit weekly situation report on Visitor Center operations; and,
  • Coordinate all aspects of volunteer appreciation events (annual appreciation event, winter holiday party, volunteer exchanges, enrichment activities, and submission of Volunteer of the Year (VOY) nomination to Superintendent)

 

Sanctuary Advisory Council Tasks:

  • Organize and execute all aspects of Sanctuary Advisory Council (SAC) meetings including assisting with agenda development, meeting logistics (secure location, equipment, refreshments/lunch, etc.), advertise meetings, record meeting electronically and take notes, and draft meeting minutes;
  • Provide support for all SAC Working Groups and subcommittees;
  • Assist with administration of the Advisory Council including coordination of travel requests/claims, maintaining the AC website to ensure accurate meeting information and documentation, Track and report AC member participation to ONMS Volunteer Coordinator and submit their hours on annual basis into national VolunteerNet database;
  • Lead bi-monthly SAC Executive Subcommittee meetings to develop meeting agendas and track Work Plan;
  • Participate in bi-monthly national SAC coordinator conference calls and follow up as needed and attend annual Council Chair/Coordinator meeting (funding dependent);
  • Draft and distribute monthly bi-monthly Office Report of Olympic Coast NMS main accomplishments;
  • Prepare and submit resolution letter memos and acknowledgement letters to the West Coast Regional Director and Office of National Marine Sanctuaries Director after approval from Superintendent; and,
  • Prepare quarterly reports of OCNMS Sanctuary Advisory Councils actions to West Coast Regional Office.

 

 

Marine Debris Tasks (8 hrs/week through December, 2017):

  • Maintain and enter data for 11-12 marine debris monitoring conducted by volunteers;
  • Site surveys at Tongue Point and Neah Bay (Tsoo-yess South and Wa’atch Beach);
  • Coordination of marine debris volunteers; and,
  • Assist NOAA Marine Debris Program with content for their monthly newsletter/blog and their Annual and 5-year report on this project.

 

Teamwork and Professional Accountability

 

Safety and Environmental Compliance:

  • Read and comply with all NOAA safety plans, policies, and procedures as established by NOAA’s Safety and Environmental Compliance Office;
  • Participate in and attend all mandatory safety training and exercises (fire drills, shelter in place, etc.) or make alternate arrangements as directed by supervisor;
  • Complete all mandatory safety training by ONMS deadlines;
  • Promptly report all known and suspected safety problems to supervisor in writing;
  • Maintain records of all safety-related training requirements and keep certifications up to date;
  • Stay up to date on First Aid/CPR Certification and Information Technology (IT) Security;
  • Complete the annual IT security training course by established deadline and follow all NOAA IT security policies referenced in the training;
  • Continually abide by the directives in the document “Appropriate Use of Government Equipment”
  • Minimize the risk of Privacy Act violations by not keeping unnecessary copies of PII on unprotected media (e.g., open network drives, laptops, portable media)
  • Report missing equipment within 1 hour

 

Resource Management:

  • Comply with all Department of Commerce and NOAA property regulations and procedures;
  • Safeguard all government assigned property (cell phones blackberries, etc.) and report missing laptops (or situations where it is believed that a laptop is missing) per agency guidelines;
  • Comply with domestic and international travel regulations and policies including use of the government travel and purchase cards and the safekeeping between uses;
  • Comply with all National Marine Sanctuary Foundation T&A policies and keep NOAA Locator information up-to-date;

Professional Conduct and Diversity:

  • Follow all tenets of professional conduct guidelines to include ethics and diversity and comply with all civil service and agency employee standards of behavior

Security requirements; and,

  • Applicant must complete and pass all security requirements (background check, fingerprint, etc.)

 

Education and Experience

  • A bachelor's degree or higher in life sciences, environmental studies and/or education or related field (Master’s preferred).
  • At least two years of professional experience in developing, implementing, managing and evaluating products or services for diverse audiences.
  • Outstanding verbal and written communication skills specifically in writing for, and speaking to, diverse audiences.
  • Basic knowledge of regional marine resource issues and the organization of governments and agencies with jurisdiction over marine resources found within Olympic Coast NMS.
  • Experience working with diverse organizations and groups.
  • Demonstrated organizational and interpersonal skills.  Specific experience in organizing and supporting meetings and workshops, agendas,  skills in developing comprehensive meeting notes, correspondence and reports Demonstrated ability to work effectively in a team environment and carry out assignments independently.
  • Skill and experience with computers, word processing, databases, graphics and web software and use of the Internet.
  • Willingness to travel in support of sanctuary activities.
  • Physical Demands - The work involves some physical exertion such as walking over wet, rough, uneven or rocky terrain; standing for long periods of time, bending, crouching, stooping, stretching, reaching, lifting, or similar activities. The work requires average agility and dexterity.  Must be physically able to set up and break down meetings. Require lifting up to 25 pounds.
  • Must have a valid U.S. driver’s license and occasional use of a personal vehicle.

 

Qualifications and Requirements

 

Term of Employment: July, 2017 – July, 2018

 

General Hours of Work:  Monday through Friday; hours will fluctuate seasonally and will need to be coordinated with the on-site coordinator.  Weekends, evenings and the occasional holidays, will be required.

 

Reporting:  The incumbent shall work closely with, and receive direction from, the on-site coordinator, Kevin Grant, Deputy Superintendent for Operations and Administration. The OCNMS office in Port Angeles, WA, will include access to a computer and other IT equipment, telephone, copier and facsimile machine. This position will be monitored and managed through frequent verbal and email contact with the Foundation, the OCNMS Education and Outreach Coordinator and Sanctuary Superintendent.

 

Compensation and Benefits:

$21.00 and $24.00 per hour (commensurate with qualifications) plus benefits; 32 hour work week is the usual standard.  

 

Position requires full-time, 40 hours per week, from July, 2017 through December, 2017.

 

 

 

Government Vehicles: The use of government vehicles may be available to the Community Engagement Specialist. However, proof of an insurance endorsement called “extended non-owned coverage” (or broad form, drive other car coverage) and successful completion of a GSA Defensive Driving course are required. If a government vehicle is not available, the incumbent should have a person vehicle that can be used, with reimbursement based on Federal government reimbursement rates.

 

Start Date:  As soon as possible 

 

To Apply:  Applications should include a cover letter, resume, list of references and three writing samples to applicants@marinesanctuary.org.  Be sure to reference Olympic Coast Community Engagement Specialist in the subject line of all email correspondence

 

The National Marine Sanctuary Foundation is an equal opportunity employer and actively works to insure fair and equal treatment of its employees.

 

About the National Marine Sanctuary Foundation:The National Marine Sanctuary Foundation is a private, non-profit organization that connects people to the most valued places in our American oceans and Great Lakes: national marine sanctuaries. The Foundation works to strengthen and expand the network of national marine sanctuaries for the benefit of current and future generations. Through public-private partnerships, the Foundation fosters scientific research, funds conservation projects, supports educational programs, and advocates for public policies on behalf of these special places. The Foundation’s signature programs are Capitol Hill Ocean Week, the largest annual ocean and Great Lakes policy conference in Washington, D.C., and the Ernest F. Hollings Ocean Awareness Trust Fund, which provides grants for promoting public awareness on ocean-related issues. The National Marine Sanctuary System consists of 15 sites, with more than 620,000 square miles of area in the ocean and Great Lakes. More information can be found on our website at www.marinesanctuary.org.

 

About the Olympic Coast National Marine Sanctuary (NMS):  The Olympic Coast NMS encompasses more than 3,188 square miles of Washington state coastal waters. This area contains a rich array of habitats and marine life. The sanctuary program provides protection of these natural resources through research and education, which foster public understanding and stewardship of this nationally significant marine area.

 

  Job Location City Port Angeles
  Job Location State Washington
  Job Location Country United States
  Compensation Hourly From: $21 To: $24
  Job Category Communications, Education and Training, Public relations
  Prefered Experience 2 year(s)
  Job Type Full time
 
  Job Posting Date Jun. 27, 2017
 

Organization Details

  Organization Name National Marine Sanctuary Foundation
  Organizational Focus Conservation, Environment and Ecology
  Contact Person Beth Nuttall
  Contact Phone none posted
  Contact Fax none posted
  Contact Email applicants@marinesanctuary.org
  Web Address http://www.marinesanctuary.org/careers

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