Some duties are:
Review mail and distribute invoices to appropriate program managers for approval; Prepare computer generated vouchers, as needed, for fiscal and administrative expenses; Verify that submitted vouchers match invoice data; Submit vouchers to Finance Director for review/approval; Post vouchers for disbursement; Print checks and submit to CEO for signature; Obtain second signature on checks, as needed; Distribute and mail accounts payable checks; Follow-up on missing voucher documentation; Follow-up on missing invoices and other delinquent items shown on vendor statements; File vouchers and maintain all files/filing system in fiscal office; Pull and copy vouchers for monthly governmental or corporate billings; Finish posting allocations for all vouchers; Prepare accounts payable checks and mail all payments on a timely basis in accordance with department policies and invoice requirements; Prepare billings for office services; Prepare billings for government entities for Housing and Children & Youth programs on a timely basis to ensure cash flow; Research disbursements for program managers, as necessary; Collect W-9s from appropriate vendors; Oversee and maintain W-9 information and ensure information is properly recorded in accounting system; Prepare 1099s on a timely basis, as required by federal guidelines; Analyze general ledger balances and complete monthly balance sheet reconciliations; Prepare Excel spreadsheets as requested by CEO and Finance Director; Maintain office supplies for finance office; Provide voucher training to current and new staff, as appropriate; Perform other fiscal related tasks as requested by CEO and Finance Director; Assist with monthly variance reporting, budget to actual and actual year to year; Assist Finance Director with annual budgeting process; Prepare for/participate in governmental and annual audits; Transfer files to storage; Keep in confidence all data, accounting, payroll and human resources matters; Attend staff meetings and seminars, as approved/directed; Other tasks as deemed necessary by the CEO or Finance Director.
Some requirements are:
Previous experience with ADP and MIP accounting systems and government billing using MPER, CIPS, CCBHO systems, preferred; Skilled in verbal and written communication; Skilled in performing detailed computations and calculations; Strong computer skills and various software programs and Microsoft applications; Must keep all accounting/payroll/human resources matters in confidence; Good knowledge of office equipment; Must be self-directed and flexible with strong problem solving skills; Excellent organizational skills; Able to work and complete jobs in a timely and accurate manner with the least amount of effort; Must have Act 33 and 34 clearances or the ability to obtain them upon hire.
Job Posting Will Remain Open Until Filled
Interested and qualified candidates may apply in confidence by submitting cover letter, resume and salary requirements. In addition, please send a completed Employment Application by downloading that document at: http://www.eecm.org/job-opportunities/. Please email, fax or mail all documents to:
Mail: Human Resources Coordinator
East End Cooperative Ministry
6140 Station Street
Pittsburgh, PA 15206
Equal Opportunity Employer