Organization Overview: Looking to work with creative folks in a joyful, quirky place? Love the arts and creatives?The Crucible is a 20 year old industrial arts school and arts community. We inspire creative exploration and expression through welcoming, hands-on arts education and experiences for people of diverse ages and backgrounds. As an innovative hub built around the industrial arts, The Crucible is a catalyst for individual growth and vibrant community connections.
Position Overview: The Development Assistant provides administrative support for the Development Department, including individual giving, institutional giving, membership, and special events. The Development Assistant has a key role in donor stewardship, including gift processing, acknowledgment, benefits fulfillment, and responding to membership inquiries. This staffer works closely with the development team and the ED, supporting grant writing, reporting, research, and tracking.
This is a position very closely tied to data entry, running reports, stats, supporting a great team, and a great starter role for someone looking to work in a high-performing arts nonprofit in the Bay Area.
Reports to: Lillianna Torres, Development Manager
Classification: This position is non-exempt and part-time at 20 hours a week. Evening and weekend availability are required occasionally for events and meetings, with advance notice.
Enter and maintain development data in Salesforce CRM with high level of attention to detail, including member and donor information, and gift and pledge processing.
Draft acknowledgment letters for memberships, gifts and pledges, and ensure that The Crucible's important donors are recognized in an accurate and timely manner.
Facilitate donor benefit fulfillment.
Research and maintain relationships with event vendors, track invoices and payments of outside vendors in a timely fashion, and be a representative for The Crucible during special events as determined by the department.
Support membership campaigns and member events through marketing coordination, research, analysis, acknowledgements, and work with Salesforce data.
Support grant writing and reporting as needed including prospect research, preparation of proposals and reports, including attachments.
Take part in maintaining the grants calendar, including deadlines and tracking status from submission through closure; track grant report due dates for the team on a grants calendar.
Participate in brainstorming sessions to streamline and manage existing processes for development department
Provide administrative and logistical support as needed, including creating lists, preparing mailings, and coordinating donor visits and events.
Attend Salesforce Trailhead trainings that support development and your learning.
Other duties as assigned
Connection to The Crucible’s vision and mission and the Oakland/East Bay community.
Minimum of two years of nonprofit experience, preferably in an arts or education context. Development experience highly desirable.
Strong time management.
Experience with Salesforce or a comparable CRM or database, plus willingness and interest to build skills and capacity in this area.
Experience with data management and organization, including data entry, report generation, list management, and segmentation.
Excellent writing and clear communications skills.
Self-starter and good communicator.
Solid work ethic, attention to detail, with a positive attitude and sense of fun.
Bachelor’s Degree or equivalent preferred but not required.
We offer competitive pay and benefits, including possible health insurance (depending on final hours for role), paid time off, and more. Our work environment is fast-paced, creative, authentic, and inspiring. There’s a lot to do, but it’s all good. Sound interesting? Get in touch.