DEADLINE: Open until filled. Applications should be received by April 25, 2018 to be considered for the first round of interviews.
SALARY (Depending on Experience): $18.79-$25.18/hour
PURPOSE OF THE JOB
Provide ASL Interpreting for a staff member, and to provide administrative and clerical assistance to staff. Disability Rights California will provide on-the-job training for this position, as well as ongoing training opportunities.
- Provide interpretation services in American Sign Language for one of the staff members during internal and external meetings, daily communication with other staff members and outside agencies and people on as need basis.
- Assist the Office Manager with establishing and implementing office protocols.
- Establish and maintain filing systems; prepare/update binders; coordinate and make arrangements for travel, meetings, and conference calls; calendaring; copying; faxing; distribution of materials; and processing of mail.
- Independently develop/type/transcribe/edit/proofread documents into final form, including charts and spreadsheets, utilizing Microsoft Word or WordPerfect, and Excel.
- Independently initiate calls and conduct business with clients, professionals and others outside the organization; and also provide reception back-up relief as needed.
- On supervisor’s behalf, act as liaison between other units within the agency – i.e., supervisor delegates full responsibility to individual for gathering information from and/or conveying information to other units, handling follow-up tasks to completion, and reporting back to requestor as appropriate.
- Inventory and ordering of office supplies, including purchasing and maintenance of office furniture and equipment.
- Process paperwork, including accounting and administrative forms.
- Maintain adequate postage and postage supplies.
- Data entry and preparation of reports, as needed
- Independent coordination of complex projects and trainings.
- Provide reasonable accommodation assistance to staff with disabilities, as needed.
- Participate in off-site outreach to minority and underserved communities.
- Travel and occasional evening and weekend work required on an as-needed basis.
Occasional travel required: Ability to travel occasionally for activities such as out-of-town meetings, training, or outreach activities up to 25% of the time.
The following describes general working conditions and requirements of the job, which can be performed with or without disability related reasonable accommodations. Duties are performed in an office environment. Duties regularly require sitting using computer equipment. Duties occasionally require periods of standing, stooping, and kneeling. Weights of up to 20 are occasionally encountered lifted and/or moved of boxes and other packages up to 20 pounds.
Education and Experience
High school diploma or general education degree (GED); plus 1-2 years related experience and/or training;
- Ability to communicate effectively in American Sign Language.
NOTE: Applicants who claim to be fluent in any of the desired languages will be tested at time of interview.
- Ability to communicate effectively in English, both orally and in writing, including a working knowledge of correct grammar, punctuation, spelling, and sentence structure.
- Education equivalent to completion of the twelfth grade.
- Three years of progressively responsible administrative or secretarial experience.
- Keyboard Proficiency: 50 net words per minute.
- Skilled use of Microsoft Word or WordPerfect, and Excel.
- Effective telephone skills, including the ability to handle difficult calls and situations patiently and tactfully.
- Experience performing detailed administrative tasks, with the ability to understand and carry out oral and written instructions, to work well under pressure and deadlines, and to effectively reprioritize and handle multiple tasks, with minimal supervision.
- Ability to handle confidential matters discretely; to work collaboratively as part of a team; to be flexible with changing situations; and to establish and maintain effective working relationships with employees in various offices and programs, clients, and people outside the agency.