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  Controller Job viewed 377 times.
  Job Description


The Controller is a key member of the Finance team and is responsible for leading, executing and enhancing College Track’s accounting function to enable the organization to grow and fulfill its mission. In that capacity, the Controller is the subject matter expert on all things accounting and takes the lead on building and implementing best-in-class systems and procedures that will support the organization’s growth efforts. The Controller reports to the Director of Finance and oversees the work of Accounting staff (currently an Accounting Manager, Bookkeeper and Payroll Manager) with functional responsibility over accounting procedures including but not limited to the monthly close and reporting, annual audit and tax filings, accounts payable, accounts receivable, general ledger, payroll, scholarships and grants administration. 

The Controller will ensure that College Track accounting systems, checklists and procedures are properly maintained and updated to support on-going operations and effective program implementation as well as own the annual audit. 

Primary Responsibilities:

  • Lead all day-to-day accounting operations and ensure they are carried out with a high level of efficiency, precision and integrity. Specific duties include:
    • Oversee all accounting activities of the organization including AR, AP, Payroll, Taxes, Expense Reports, etc. and ensure compliance with appropriate GAAP standards and regulatory requirements
    • Establish, maintain and monitor system of internal controls to ensure accurate accounting and reporting
    • Oversee the tracking and reporting of the organization’s temporarily and permanently restricted fund and administer timely releases
    • Manage and track the performance of invested assets in keeping with policies and investment guidelines and ensures timely account reconciliations
    • Lead the annual audit process and maintain relationship with external auditors
    • Support annual budgeting and planning process as well as any ad hoc analyses that might arise
    • Ensure all governmental tax reporting compliance requirements and other filings are met
    • Oversee business insurance: procurement, monitoring and management
  • Work in collaboration with the Director of Finance and FP&A Manager to accomplish the following:
    • Consistently prepare, review and analyze financial data and present financial reports in an accurate and timely manner to sites, departments and the organization. 
  • Ensure reports provide Site Directors, department heads and senior leaders with the information needed to make key decisions about the finances of their site or department
  • Ensure proper booking in accordance with financial plans and forecasts and review actual results with a view to identify, explain and correct variances as appropriate
  • Update the COA when needed in order to address analysis requirements while maintaining the integrity of operating structure
  • Complete month-end close within 8 to 10 business days, with a goal of attaining a 5-business day close by the end of the 2019 fiscal year.
    •  Oversee all fundraising/development accounting to ensure that revenues and expenditures are consistently and accurately captured in financial systems and consistent with funder requirements.
  • Partner with the FP&A Manager and the Development department to establish clear and accurate grant budgets and reports
  • Support the Development department in collecting all pledges and commitments in a timely manner
  • Reconcile the Development department’s records with the Accounting department’s records in a timely manner to ensure all parties have accurate information
  • Build a system of checklists, processes and procedures that accomplishes the following:
    • Ensure internal controls are in place that protect the organization against fraud and provide assurances that College Track’s accounting records are accurate and complete
    • Streamline inefficiencies within the organization; develop systems and processes that minimize the amount of effort required by College Track staff to complete administrative tasks such as timesheets, expense reports and invoice processing, while maintaining airtight internal controls
    • Implement a continual cycle of review of processes and procedures to ensure that College Track is running a best-in-class accounting department


  • Minimum of a B.A., ideally with a CPA or related degree
  • At least 5 years of relevant progressive accounting and controller-like experience
  • Knowledge of Generally Accepted Accounting Principles (GAAP)
  • Experience with non-profit funding accounting and government funding compliance is ideal
  • A track record in grants management as it relates to compliance and reporting of multiple government, corporate and foundation grants is essential
  • Solid experience coordinating audit activities, accounts payable and receivable, general ledger, payroll, and investments accounting
  • Technology savvy with experience selecting and overseeing software implementation and managing relationships with software vendors; knowledge of accounting and reporting software
  • Demonstrated success as a manager and developer of people and teams
  • Agility and the capability to think strategically while executing tactically within in a lean and resource-constrained environment
  • Exceptional communication skills with demonstrable ability to write effectively, speak persuasively, and listen attentively
  • Superior organizational and project management skills with strong attention to detail
  • A consummate learner vested in being a proactive, positive member of the team.
  • High level of self-awareness, humility, and emotional intelligence.


  Metro Area Oakland CA
  Job Location City Oakland
  Job Location State California
  Compensation Salary From: $88,000 To: $118,000
  Job Category Accounting and Finance
  Prefered Experience 5 year(s)
  Job Type Full time
  Job Posting Date Jul. 3, 2017

Organization Details

  Organization Name College Track
  Organizational Focus Education and Academia
  Contact Person Vanessa Ramirez
  Contact Phone none posted
  Contact Fax none posted
  Contact Email
  Web Address

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