Reporting to the Executive Director, the Director of Finance and Administration (DFA) will provide leadership and ensure ICWC is following best practices in the areas of Finance, Human Resources, and Information Technology. This position has been created to centralize and streamline processes, enhance systems, and improve efficiencies. The DFA will serve as a trusted thought partner and strategic advisor to the Executive Director and, as a member of the Leadership Team, will work closely with ICWC’s four Directing Attorneys.
The DFA oversees a 10-person team of administrative professionals and directly supervises the Operations Manager. Additionally, the DFA will oversee the accounting and IT consultants. Responsibilities include the following:
•Lead annual and long-term budget planning processes;
•Manage all AR/AP functions and oversee accurate income and expense tracking;
•Oversee the production of accessible reports for the dissemination of financial data to the Leadership Team and the Board of Directors;
•Review and enhance fiscal systems and policies, including cash tracking procedures;
•Manage relationship with Accountants, coordinating audit activities and insuring timely and accurate tax filings and financial statements;
•Support fundraising activities through the development of budgets, and the collection and analysis of data for contract proposals and reports.
•Develop and support recruiting and onboarding best practices including creating interview tools and new hire checklists;
•Review performance evaluation and promotion processes and compensation guidelines, advise on employee retention and equity best practices;
•Oversee payroll processing including ensuring accurate timesheet reporting and expense reimbursements;
•Direct benefits administration including managing health insurance renewals and providing guidance to employees on open enrollment and other benefit-related subjects;
•Serve as liaison to the union representative and partner with Executive Director on contract negotiations;
•Manage lease negotiations and serve as point of contact with landlords for each of ICWC’s five offices;
•Review and serve as contact for vendor contracts;
•Ensure cost-effective coverage and timely renewal of insurance policies covering Worker’s Compensation, General and Professional Liability;
•Oversee maintenance and prudent upgrades of office equipment and furniture;
•Manage IT Consultant to complete the shared server migration;
•Partner with IT Consultant to monitor technology needs and to assure technology is being effectively utilized to share data and facilitate processes;
•Develop systems and policies for storing and protecting the organization’s voluminous and highly sensitive physical and digital information.
•Partner with the Executive Director on operational issues as they arise; provide strategic recommendations based on financial analysis and projections, and revenue/expense analysis;
•Develop systems to enhance communication and increase efficiencies;
•Mentor, encourage professional development, and provide support to build staff capacity;
•Ensure organizational activities and expenditures are aligned with ICWC’s mission;
•Lead by example ensuring ICWC’s Core Operating Values are instilled throughout the organization.
•A minimum of five years of financial and administrative management experience with a nonprofit organization;
•Experience leading diverse and distributed teams;
•Demonstrated excellence in managing accounting, budgeting, payroll, HR and IT;
•An understanding of technology systems and best practices;
•Strong analytical skills and experience translating data into clear reports;
•Experience with legal services is not a requirement, but would be a significant plus;
•Familiarity with labor and employment law practices is also a plus;
•Proficiency in Quickbooks, Microsoft Office Suite, including advanced Excel skills, and Google Workspace;
•Strong writing skills and a meticulous attention to detail;
•Some Spanish language skills preferred;
•Bachelor’s degree preferred.
The ideal candidate will be a skillful manager with a passionate commitment to civil liberties and migrants’ rights. He/She/They will have a collaborative and flexible leadership style and well-developed customer service orientation. The DFA will be a hands-on manager who enjoys mentoring and working with a diverse staff in a mission driven environment. He/She/They will thrive overseeing the many, varied, and multi-faceted responsibilities of the position. The new DFA will be an effective communicator and a tech savvy leader who enjoys continuous improvement.
Over the last four years, punishing federal policies have brutalized our nation’s immigrants. For the clients they serve, ICWC’s work is lifesaving and lifechanging. This is an opportunity for a skilled professional to lead the financial and administrative functions of an organization that provides expert legal services to underrepresented and at-risk immigrants.
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