Under the supervision of the Director of State Programs, the EHS-CCP Eligibility/Data Coordinator will develop and/or revise policies and procedures related to recruitment, eligibility, enrollment, tracking and monitoring in accordance with the California Department of Early Education and Services Division (CDE/EESD) and the Head Start Program Performance Standards (HSPPS). The Eligibility and Data Coordinator is responsible for ensuring continuous full enrollment and full compliance with the funding sources. The Eligibility/Data Coordinator works closely and coordinates with the EHS-CCP ERSEA/Family Engagement Coordinators. This position has direct supervision responsibilities as well as collaboration requirements that ensure comprehensive program support.
Assists in developing, revising and implementing program-operating policies to ensure that the EHS-CCP/CCTR/CSPP programs meet all applicable requirements including the California Department of Early Education and Services Division(CDE/EESD), the Head Start Performance Standards, and all applicable state, licensing, regulatory, and agency guidelines.
Coordinates recruitment activities in partnership with EHS-CCP ERSEA/Family Engagement Coordinator. Ensures recruitment activities are carried out and oversees the quality, output, and effectiveness of those activities.
Is responsible for maintaining a waitlist of eligible children at all times.
Selects children to fill vacancies within the program’s stipulated guidelines.
Monitors all child and family data pertinent to CDE/EESD and EHS-CCP eligibility, recertification and services as entered into NoHo and Child Plus. Utilizes and organizes data to formulate reports and analyze outcomes.
Reviews and approves CCTR and EHS-CCP files to ensure that all pertinent family eligibility information included is in accordance with CDE/EESD regulations and the HSPPS.
Works collaboratively with EHS-CCP ERSEA/Family Engagement Coordinators and Family Advocates.
Provides advanced reports to ensure the necessary steps and actions are taken in a timely manner to maintain accurate status of families in the child care subsidy program.
Provides one-on-one training/modeling/assisting to staff related to CDE/EESD regulations and agency guidelines.
Uses data collection to ensure CCTR file re-certifications and updates are completed in a timely manner and provides monthly reports on program-wide compliance with CDE/EESD regulations.
Responds promptly and appropriately to families, EHS-CCP staff, and administrators.
Maintains current and up-to-date knowledge of State and Federal regulations.
Assists staff in creating reports and helps the administrative staff review and analyze the reports that will assist the leaders of EHS-CCP make sound decisions regarding the future of the programs.
Other duties as assigned.
Three years of supervisory, administrative or training/monitoring experience in Child Care subsidy programs funded by the California Department of Early Education and Services Division (CDE/EESD).
Is responsible for the overall direction, coordination, and evaluation of the direct reports.
Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
This job supervises three Data Entry Clerk positions.
Education & Qualifications:
The successful candidate must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required.
Bachelor’s degree in Social Work, public administration or related field, including at least three years of supervisory/administrative experience.
Must have demonstrated track record of working with CDE/EESD contracts, Education Code, Title 5, and state licensing (Title 22) regulations.
Knowledge of the Head Start Program Performance Standards related to Eligibility.
Knowledge and experience in the philosophy and practices of infant/child/family health and well-being.
Experience working with culturally and socioeconomically diverse families and children needed.
Must have knowledge of Title 5, Title 22, Head Start Performance Standards and Head Start Act.
Experience in managing programs in data-managed or data-sensitive environment required.
Use computers, especially MS Office, NOHO, Child Plus, email and Internet, to store data, analyze data, write reports and conduct research related to enrollment, eligibility, need and services provided.
Bilingual (English/Spanish) preferred.
Valid California Class “C” driver’s license and proof of automobile insurance.
Access to reliable transportation.
Excellent written and communication skills.
Demonstrate coaching, training, and leadership skills.
The successful candidate will have the ability to perform the following functions with or without reasonable accommodations:
Successful completion of pre-employment Physical exam and TB Clearance.
Successful completion of background check including DOJ, FBI, CACI and Sexual Abuse Registry.
Current certification in CPR and First Aid.
Must follow and abide by the Standards of Conduct.
Adherence to the Child Abuse Reporting Mandate.
Duties are performed at one and/or multiple centers/sites.
This position is required to work a flexible schedule as work will be required during evening and weekend hours.
Valid California Driver's license, good driving record (DMV check will be conducted); and proof of automobile insurance as driving a vehicle to attend parent meetings, home visits, and community meetings is required.
While performing the duties of this job, the employee is regularly required to change position; to sit, stand, walk, climb or balance; to stoop, kneel, crouch or crawl; to bend, twist and reach with hands and arms.
Lift and/or move up to 45 lbs.
Childcare employees must be able to perform the following essential functions:
Communicate verbally and in writing in English to the degree that child, parents and other staff members are able to understand and respond.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other protected status. EEOE/M/F/Vet/Disabled