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  Grants Analyst Job viewed 692 times.
  Job Description


What We're Looking For:

We are seeking a Fiscal Grants Analyst  who is responsible for fiscal oversight, maintenance, developing and reporting of financial information for the Head Start/Early Head Start Programs and other federal, state and private funding sources. Other funding sources minimally include California State Preschool Program, Child and Adult Care Food Program, and in-kind donations. This position also prepares annual budgets in conjunction with the Head Start Director and finance staff; provides budget comparison against actual expenditures reports and makes recommendations for budget modifications as needed. The ideal candidate will have the following responsibilities:

  1. Perform accounting and financial functions, including preparing monthly fiscal reports and budget and expense analysis.
  2. Monitor grant related expenditures, revenue, and budget reporting any inconsistencies with the approved budget and management plan to the Accounting Supervisor and Head Start Director.
  3. Ensure all transactions for programs including all accounts payable and general ledger entries are recorded accurately, making adjustments as needed.
  4. Prepare program budgets and financial reports, having developed a complete understanding of the Performance Standards, Head Start Act, Administrative and Cost Principles for federally funded programs, and other funding sources requirements, operational requirements, cost to enrollment model, allowable costs and in-kind or matching contributions.
  5. Serve as Finance liaison to the Head Start Director, program staff and Policy Council.
  6. Be the "go-to" person for questions regarding Head Start/Early Head Start related financial procedures, reporting and budget issues.
  7. Prepares all budget information for funding/refunding applications and uploads to the Head Start Enterprise System.
  8. Assist in annual independent audit and ongoing grantor's monitoring reviews by preparing audit work papers.
  9. Prepare a variety of financial reports, including Head Start/Early Head Start monthly fiscal reports, federal FFRs and SF-425 reports, CDE 9500 reports, CACFP claims and other reports as required by funders.  Also prepare internal and ad hoc reports as needed Examine grant activities for compliance with management plans and granting agency policies.
  10. Prepare grant revenue and expenditure projections used in budget development and other financial planning activities.
  11. Attend departmental and Head Start Fiscal training as required.
  12. Attend monthly Policy Council meetings to provide monthly financial reports and other updates.
  13. The Fiscal Grants Analyst may be assigned other related tasks in support of the department's mission and goals.   


  • Bachelor's degree in Business Administration or related field, preferably accounting; extensive related work experience in accounting/financial analysis may be substituted for college level education.     
  • Minimum of three years experience and responsibility of government funded contract or grants; three years experience in non profit accounting and financial reporting preferred.
  • Must have strong knowledge of financial accounting
  • Knowledge in preparing financial statements and various statistical reports
  • Knowledge of federal cost principles and administrative requirements for non profits
  • Must have strong computer skills with proficiencies in computerized accounting system and Excel; non-profit accounting experience desired.
  • Requires considerable accuracy and attention to details; strong multi-tasking and organization skills; must be analytical and have the ability to identify variances; able to prepare a variety of financial reports; able to meet tight deadlines and juggle priorities; able to work collaboratively with all levels or agency staff and work effectively in a fast pace environment
  • Requires the exercise of independent discretion and judgment in performing accounting duties; requires meticulous, thorough detailed approach to work.  Involves application of broad knowledge of finance, accounting, and government funding principles.
  • Working with minimal supervision, the Fiscal Grants Analyst is accountable for organizing daily and monthly workload in order to ensure timely issuance of financial information and reports. 

Crystal Stairs is committed to building and sustaining a diverse workforce and culture.  As part of this commitment, Crystal Stairs provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, gender identification, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.   

  Metro Area Los Angeles CA
  Job Location City Los Angeles
  Job Location State California
  Job Location Zip 90056
  Compensation Salary From: $0.00 To: $0.00
  Job Category Grants administration
  Prefered Experience 3 year(s)
  Job Type Full time
  Job Posting Date Sep. 20, 2017

Organization Details

  Organization Name Crystal Stairs
  Organizational Focus Education and Academia
  Contact Person Sinthia Aruya
  Contact Phone none posted
  Contact Fax none posted
  Contact Email
  Web Address

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