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  Executive Assistant to the COO Job viewed 849 times.
  Job Description

Position: Executive Assistant to the COO (Part-time)
Organization: After-School All-Stars
Location: National Headquarters in Los Angeles, CA



Organization Background:
Founded in 1992, After-School All-Stars is a national non-profit organization which provides free, daily afterschool programs to nearly 75,000 children in need on nearly 350 school sites in 15 chapters across the U.S. Our goals for our All-Stars are the same we have for our own children: to be healthy and active, to graduate high school and go on to college, to find a job that they love and to give back to their communities. We achieve this by identifying and fueling our students’ individual passions, tying their interests to tailored academic support, enrichment and health and fitness programming. After-School All-Stars gives its students a safe-haven during the “danger zone” hours of 3pm-6pm—the time of day when youth violence, drug use and other delinquent behaviors are most likely to occur. By creating caring youth adult relationships and incorporating service learning into all that we do, we help our All-Stars gain the confidence, skills and role models they need to become leaders in their community.


A Unique Opportunity:

After-School All-Stars is currently seeking an entrepreneurial, proactive Executive Assistant (EA) to support the COO. The EA will be a key member of ASAS with responsibilities as an executive assistant and office management.



Executive Assistant to the COO

  • Calendar and contact management of the COO including meeting coordination, scheduling, and follow up
  • Handle all travel for the office of the COO.
  • Act as liaison for the COO as necessary.
  • Draft written correspondence on behalf of COO.
  • Other duties as assigned
  • Cultivate and maintain relationships between the ASAS national office and the broader ASAS network.
  • Support COO and operations department on drafting and distributing meeting minutes.
  • Support COO on various planning, processes and projects as needed.
  • Coordinate high level meetings and organizational gatherings


Office Management

  • Maintenance of general office: Maintain and order stationary supplies; maintain a well-organized, stocked supply cabinet, ordering new office supplies when needed; coordinate and maintain supplies/service for copy machine and mail stamp machine; organize and maintain storage areas; manage office subscriptions.
  • Act as liaison for building management.
  • Management of common spaces.
  • Coordinate mail and shipping: posting, processing and dropping off mail and/or UPS and FedEx; maintain mail and shipping supplies.
  • Logistical event planning assistance; supporting ad hoc staff administrative tasks as needed
  • Other duties as assigned


Who should apply?

The EA will embody ASAS’s core values: entrepreneurial, collaborative, transparent, accountable, and proactive. An undergraduate degree is required. The successful candidate will be:

  • Highly organized
  • Proactive
  • Excellent oral and written communication skills
  • Dependable
  • Flexible and able to adapt to changing position demands
  • Self-starter
  • Knowledge of Microsoft Office is required
  • Ability to work under time constraints, multi-task and juggle multiple priorities and meet deadlines
  • Pride in self, work and organization with tasks performed at a high level of accuracy
  • Capable of working independently as well as part of a team


The starting salary for this position is $17/hr.


How to apply:
Please submit a resume, cover letter, and three-year salary history via e-mail to: Your cover letter should be in PDF format, addressed to the Senior Director of Talent Development, and indicate how your experience is relevant to this role with After-School All-Stars. Please put “EA” and your last name in the subject heading.


  Metro Area Los Angeles CA
  Job Location City Los Angeles
  Job Location State California
  Job Location Zip 90036
  Job Location Country United States
  Job Category Youth Programs
  Prefered Experience 1 year(s)
  Job Type Part time
  Job Posting Date Aug. 18, 2017

Organization Details

  Organization Name After School All Stars
  Organizational Focus Children and Youth
  Contact Person After-School All-Stars
  Contact Phone none posted
  Contact Fax none posted
  Contact Email
  Web Address

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