The Full Frame Initiative (FFI) is a national nonprofit dedicated to increasing access to wellbeing throughout the United States, especially for people and communities facing poverty, violence, trauma and oppression. FFI defines wellbeing as the set of universal experiences and assets that every one of us needs for health and hope, no matter our ZIP code, skin color or bank balance. We partner with organizations, systems and communities to fundamentally shift their focus from fixing problems to fostering wellbeing. This shift leads to better outcomes, addresses layers of inequity in our country, and is sparking a broader movement for positive social change. Learn more on our website.
Description of Position
The Special Assistant to the CEO is a “can do” person who provides advanced, wide-ranging and confidential strategic, operational, administrative and programmatic support to the CEO. S/he plays a vital role in FFI’s success by maximizing the CEO’s time to best achieve the organization’s goals. S/he exercises significant discretion to ensure the smooth functioning of the CEO’s schedule, travel and correspondence, as well as determining what issues require the CEO’s involvement or notification. The CEO, who travels up to 50% of the time, oversees FFI’s organizational strategy, leads fund development efforts as well as several programmatic initiatives, and serves as the organization’s spokesperson. The Special Assistant helps to manage the CEO’s workload and multiple projects through tracking and prioritizing tasks; preparing content for meetings, presentations and projects; and working with other team members to ensure the successful implementation of all projects, initiatives and activities where the CEO plays a role.
The Special Assistant to the CEO must be proactive, able to independently initiate and manage projects and be able to anticipate logistical, informational and other needs. S/he will manage a rapid flow of work, handling dozens of tasks daily spanning multiple projects, and will need to toggle between big picture, long-term strategic priorities and vital detailed tasks. The Special Assistant to the CEO serves in both “gatekeeper” and “gateway” roles, developing and nurturing relationships with FFI’s allies and partners across multiple time zones. The Special Assistant is often the first point of contact for donors and funders, leaders of larger organizations and government partners. S/he helps ensure that communications—written, verbal and electronic—are of the highest quality.
The high degree of independence with which the Special Assistant is expected to perform her/his duties requires a high level of trust by the CEO. The Special Assistant must be extremely personable in his or her relations with FFI’s internal and external constituents and demonstrate exceptional judgment and discretion. The Special Assistant will provide support to the CEO to manage the donor relationship process including recruitment and cultivation of new major donors and stewardship and retention of current individual donors. In addition, s/he will develop systems to make the office of the CEO appropriately transparent, responsive to staff and efficient; provide administrative and project management support for meetings of the Board of Directors and Leadership Team; and work with the leadership team and other staff to prepare for meetings with the board. The job will evolve over time, but will always have an administrative component.
This is a full-time, exempt position based in Greenfield, MA. Greenfield is in the northern Pioneer Valley region of Western Massachusetts. People are drawn to this area of the state for its beautiful natural environs; numerous educational, cultural, and recreational opportunities; and access to major cities. We are looking to bring on new talent who are hungry for personal and organizational challenge and growth, and would consider relocation assistance for the right candidate. We offer a competitive salary and benefits, and the satisfaction that comes with helping to build an organization with national impact.
How to Apply
Please send your resume and a thoughtful cover letter outlining how your skills and experiences are a good fit for FFI and this position, specifically. And don’t forget to tell us how you heard about this opportunity! E-mail documents as attachments (Word or pdf) to firstname.lastname@example.org. Please put “YOUR FIRST NAME LAST NAME CEO Assistant” as your subject line. Deadline is July 18, 2017.
FFI is committed to diversity, equity and inclusion. We strongly encourage people of color, people with disabilities, LGBTQ applicants and people from other underrepresented groups to apply, recognizing and respecting that diverse perspectives and experiences are valuable to our team and essential to achieving our purpose.