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Nonprofit Job in Encino California

 
   

  Accounts Payable Associate Job viewed 635 times.
  Job Description

Employer:

Film Musicians Secondary Markets Fund

Location:

Encino, CA

Post Date:

1/31/2017

Employment Type:

Contract-to-hire

Status:

Non-exempt

Department:

Accounting Department

Reports to:

Manager, Accounting

Industry:

Non Profit/Film & TV

Annual Salary:

$39,000-$41,000 DOE; excellent benefits

ACCOUNTS PAYABLE ASSOCIATE

DESCRIPTION
Film Musicians Secondary Markets Fund seeks a professional to join our Accounting Department.

A fantastic opportunity for an administrative professional with an interest in Accounting/Finance. The Fund is a dynamic 501(c)(6) not-for-profit organization providing support to film musicians and the entertainment community worldwide by ensuring the collection, processing, and distribution of residuals generated by their talent and services.

The Accounts Payable Associate performs clerical and administrative work relating to the accounts payable system. Work includes, but is not limited to, processing, distribution and maintenance of invoices; checking balances and setting up financial records; and financial forms processing. Work involves frequent internal and external contacts within well-defined procedures.

SUMMARY OF DUTIES AND RESPONSIBILITIES

  • Monitor A/P bank account through online banking and process positive pay.
  • Receive invoices, pre-approved Purchase Orders and check requests.
  • Sort and review invoices and check requests for proper account codes, object codes, discounts, payment terms and status.
  • Data entry and retrieval.
  • Bill and credit accounts involved with the A/P system.
  • Check departmental financial accounts to ensure funds are available for purchases.
  • Respond to and perform inquiries regarding billing problems; act as a liaison between Fund Departments and vendors.
  • Submit paper copy of A/P Edit Report for Manager’s review/approval.
  • Process journal vouchers for check or e-payment.
  • Upload A/P check issues/cancel files to bank.
  • Provide Manager with copies of source documentation of A/P payments to employees/vendors, which may be subject to timely inclusion in employee payroll records.
  • Check encumbrances, cash disbursements, and inter-Departmental transfers for accuracy. Notify appropriate Accounting staff of necessary Journal Entry adjustments, and provide copy of source document.
  • Set up and maintain a complex record and filing system of A/P vendor files and other financial records including purchase orders and invoices for retrieval or review by purchasing facilitators.
  • Monitor budget transactions; help Fund Departments review charges on budget reports.
  • Prepare DE542 – Independent Contractors for review and processing.
  • Reconcile and update Consolidated Budget/Variance report after each month-end closing.
  • Perform the Check Reconciliation.
  • Update all audit-related schedules/worksheets.
  • Process monthly reconciliation of schedules (sub-ledger worksheets).
  • Review and reconcile employee taxable payment information and reportable 1099 vendors.
  • Participate in preparation and filing of reports to various Agencies (IRS, FTB, etc.) as needed.
  • Participate in the test-run of annual tax filing of Form 1099Misc.
  • Generate reports of IRS-Reportable payments to vendors for Manager’s review, including draft of tax Form 1099 Misc.
  • Prepare reports for review of Manager/Comptroller relating to payment transactions to employees, subject to inclusion in employees’ Form W-2.
  • The Manager may assign related additional duties to individual employees consistent with policies.

REQUIREMENTS

  • High School diploma required; Bachelor’s Degree preferred
  • 2 years related work experience required (Full Cycle Accounts Payable experience preferred)
  • 1 year of experience in an electronic processing environment required
  • Knowledge of A/P process using Microsoft Dynamics preferred
  • Proficient in Microsoft Office (Word, Excel, Access, Outlook)
  • Exceptional analytical, critical thinking and problem solving skills
  • Must be well-organized, detail oriented and a self-starter
  • Must have integrity, honesty and ethical mentality.

ABILITIES/SKILLS

  • Ability to maintain confidentiality regarding sensitive financial information
  • Ability to work independently, as well as in a team environment
  • Ability to work with deadlines, and learn concepts quickly
  • Ability to work on multiple projects simultaneously and prioritize workloads
  • Effective verbal and written communication skills
  • Ability to communicate with all levels of staff
  • A positive attitude
  • Effective verbal and written communication skills

All applicants must be authorized to work in the United States.

Equal Opportunity Employer

TO APPLY:

Email cover letter, resume, and salary history to jobs@fmsmf.org

Additional Instructions: Please type “ACCOUNTS PAYABLE ASSOCIATE-(your name)” in the subject line.

NO phone calls please. NO Recruiters please.

Film Musicians Secondary Markets Fund

15910 Ventura Blvd., 9th Floor

Encino, CA  91436

Phone: 818.755.7777

Fax: 818.755.7778

www.fmsmf.org

  Metro Area Los Angeles CA
  Job Location City Encino
  Job Location State California
  Job Location Zip 91436
  Job Location Country United States
  Compensation Salary From: $39000.00 To: $41000.00
  Job Category Accounting and Finance, Clerical and Data-entry
  Prefered Experience 2 year(s)
  Job Type Full time
 
  Job Posting Date Apr. 26, 2017
 

Organization Details

  Organization Name Film Musicians Secondary Markets Fund
  Organizational Focus Network of Nonprofit Organizations
  Contact Person Legal/HR Department
  Contact Phone none posted
  Contact Fax none posted
  Contact Email jobs@fmsmf.org
  Web Address http://www.fmsmf.org

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