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  Administrator to the Executive Director Job viewed 478 times.
  Job Description

The Walters Art Museum seeks an adaptable and proactive individual to provide reception, communication and administrative support to the Office of the Executive Director (OED) and the Senior Administrator to the Offices of the Executive Director and the Board of Trustees (SAOED/BOT).  Responsibilities include coordinating the Executive Director’s schedule and booking travel; serving as the primary point of welcome and contact for all correspondence with the OED and all external stakeholders, welcoming onsite visitors to the OED and Office of the Senior Leadership Team (OSLT); overseeing the daily management and efficient functioning of the OED such as processing financial forms, drafting correspondence on behalf of the Executive Director, maintaining the general upkeep of the office, files and supplies; event planning for the OED and OSLT (meetings, receptions, private tours, etc); assisting the SAOED/BOT in maintaining smooth communication between the Executive Director and the Board of Trustees and providing administrative support to multiple annual board and committee meetings; serving as the administrative contact between HR and OED in the orientation of new staff, interns, volunteers and organizing monthly staff meetings and events; coordinating the museum staff’s training sessions with the SLT and the executive coach; and performing other duties as assigned, all with the utmost friendliness and with confidentiality.  The OED is a fast-paced, fun environment that requires a dynamic and skilled individual to support the function of the Executive Director and the SAOED/BOT. This position is crucial to the successful operation of the OED and will work closely with the SAOED/BOT to meet the strategic goals both of the OED and the institution as a whole.

Requirements

  • Bachelor’s degree and minimum of 5 years related experience in executive level support.  
  • Highly proficient across  all aspects of Microsoft Office (specifically Outlook, Word, Excel and PowerPoint), Adobe Acrobat, multiple calendar applications, and social media web platforms; familiar with variety of basic office equipment (scanner, copiers, multi-line phones, etc).
  • Excellent verbal and written communication skills; strong interpersonal, customer service, time management, scheduling, and organizational skills.
  • Must be self-motivated and able to work and problem-solve independently and effectively under pressure; attentive to details; able to prioritize and manage multiple projects.
  • Must be a team player and able to develop effective working relationships with staff, trustees, donors, and other stakeholders.
  • Requires strong work ethics and a high level of professionalism, tact, and diplomacy.  Discretion is also crucial in maintaining confidentiality of sensitive information.    

We offer an attractive benefits package.   For consideration, send your resume, cover letter and salary requirement to jobs@thewalters.org.  Application end date is Friday, October 27, 2017.

 

An Equal Opportunity, Equal Access Employer.

 A smoke and drug free workplace.

  Metro Area Baltimore MD
  Job Location City Baltimore
  Job Location State Maryland
  Job Location Zip 21201
  Job Location Country United States
  Job Category Administration
  Prefered Experience 5 year(s)
  Job Type Full time
 
  Job Posting Date Oct. 12, 2017
 

Organization Details

  Organization Name The Walters Art Museum
  Organizational Focus Art
  Contact Person None
  Contact Phone none posted
  Contact Fax none posted
  Contact Email jobs@thewalters.org
  Web Address http://www.thewalters.org

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