PLEASE READ CAREFULLY: Position requires expertise in HR, Operations, and Finance.
Visit our website at cltcec.org/jobs to read the full job description.
The Director of Finance and Operations (DFO) is accountable for finance and operations for CLTCEC, serving as a member of the Leadership Team and a strategic partner to the organization on matters of finance, business, operations, and administration. The DFO is a hands-on and participatory manager that will lead and develop an internal team to support the following areas: finance and budgeting, human resources, and administration. This position oversees financial reporting functions, human resources, and office operations. Supervising the Operations Coordinator, Human Resources Manager, and Accountant, the DFO is a critical liaison across the organizational functions, systems, and practices
Essential Duties and Responsibilities
• Provide strategic financial leadership, in partnership with the Board of Directors and President to support and improve CLTCEC’s long-term financial health. • Supervise the preparation, execution, and monitoring of annual operating budget of $5 million. • Responsible for maintaining the accuracy and integrity of the organization’s financial records. • Responsible and accountable for the management of all accounting functions including but not limited to accounts receivable, accounts payable, and payroll. • Responsible and accountable for all areas relating to financial reporting including, monthly, quarterly, and annual financial close and reporting process (internal and external). • Monitor and analyze monthly operating results against budget. • Upgrade and implement an appropriate system of policies, internal controls, accounting standards, and procedures. • Plan, coordinate, and execute the annual budget process. • Oversee Accountant ensuring proper internal financial controls in the execution of all accounting functions, authorize and audit expenditures and accounting entries. • Maintain Investment Policy and monitor CLTCEC’s investment portfolio and cash flowOversee, along with the Program Directors, systems for tracking progress, earnings and expenditures for contracts and grants, including invoicing and grant financial reporting, and reconciliation of finance income. • Provide monthly budget reports by department. • Ensure and oversee preparation of IRS, state, and local taxes and reports (prepared by outside firm). • Analyze and present financial reports in an accurate and timely manner • Clearly communicate monthly and annual financial statements • Oversee all financial, project/program and grants accounting. • Coordinate and lead the annual audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary. • Oversee and lead annual budgeting and planning process in conjunction with the ED and Program Directors. • Administer and review all financial plans and budgets; monitor progress and changes; and keep leadership team abreast of the organization’s financial status. • Manage organizational cash flow and forecasting. • Oversee business and contractual agreements between CLTCEC and outside vendors and consultants. • Implement a robust contracts management and financial management/ reporting system. • Ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements. • Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual. • Effectively communicate and present the critical financial matters to the board of directors
• Supervise the Operations Coordinator and support ongoing development by ensuring access to resources and coaching are provided. • Oversee the work of the Operations Coordinator in managing all onboarding requirements for new staff; office purchases, policies, leases, contracts, and equipment; and all office equipment. • Lead facilities management for any “not-borrowed” space. • Lead improvement efforts to streamline operational, administrative, and financial systems. • Work collaboratively with staff to integrate good finance and administrative practices throughout the organization. • Establish strong working relationships with the President, peer members of Leadership Team, so that, in partnership, sound budgets, program proposals, activities and strategies are developed and implemented. • Ensure that projects are moving forward in a timely manner (holding overall timelines, milestones, and deliverables), effectively communicating with stakeholders throughout the process
• With the HR Manager, develop our most important asset - our talent - by taking leadership responsibility for existing internal recruitment and talent management efforts. • Further develop our human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting. • Oversee HR Manager’s management, maintenance, and development of all benefits, including annual open enrollmentsWith HR Manager, process new hires and terminations and manage employee personnel files. • Work with HR Manager and our employment attorney to ensure compliance with applicable federal, state, and local labor laws, including assurance that all human resource-related matters are handled appropriately. • With the HR Manager, oversee annual revisions to the employee handbook, in consultation with our employment attorney. • Ensure that recruiting processes are consistent and streamlined. • Establish and manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures. • Work closely and transparently with all external partners including third-party vendors and consultants. • Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales
Experience and Qualifications
• Bachelor’s degree in business, accounting, finance, or related discipline. MBA/Accounting or CPA, preferred. • Five to seven years of finance and operations experience, preferably in a non-profit. • Excellent working knowledge of US GAAP • Demonstrated Human Resources experience in the areas of compensation, benefits, staffing, organizational development, and employee relations. • Competence in duties and tasks of supervised employees. • Understanding of non-profit finance and accounting. • Excellent experience with budget planning and development. • Ability to present information effectively and respond to questions from different internal and external audiences. • Experience in systems and knowledge management • Ability to work effectively with the entire management team and ensure that directors understand their financial and budgetary responsibilities. • Excellent computer skills. Proficiency in SAGE 100, Excel, Outlook and Word. • Excellent writing skills. • Flexibility and the ability to work in a small and friendly office environment where each employee assumes multiple responsibilities. • Practical knowledge of Federal and California employment law. • Supervisory experience. • Excellent project management skills; able to balance multiple competing priorities. • Excellent organizational skills and attention to detail required. • Resourceful and flexible. • Excellent communication skills; diplomatic. • Ability to maintain a healthy sense of humor in a fast-paced environment. • A team player who is willing to take on additional duties and responsibilities as needed
Compensation: Excellent benefits including 100% employer paid Health, Dental & Vision for team member and family, defined benefit pension with vesting at three years, generous holiday, vacation and sick leave. Competitive salary based on qualifications.
To Apply: Email a cover letter and resume to firstname.lastname@example.org
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