Job Title: Managing Director
Job Grade: Part-Time / Non-Exempt
Company: Little Fish Theatre (a DBA of Shakespeare by the Sea)
Compensation: $1500 monthly salary DOE (approx. 20 hrs/ week)
Address: 777 S Centre St, San Pedro, CA 90731
Reports to: Producing Artistic Director
Little Fish Theatre (LFT), which opened in 2002, is a professional Membership Company Theatre presenting a year-round season of new, classic and contemporary works at a facility located at 777 Centre Street, San Pedro, CA 90731. LFT is currently seeking a part-time Managing Director to oversee the day-to-day operations of the theatre.
Role of the Managing Director:
The Managing Director works in partnership with the Producing Artistic Director, Lisa Coffi as the Theatre’s executive team and together report to the Board of Directors. The Managing Director plays an integral role in the development and execution of the organization’s mission and strategic plan, in addition to day-to-day administrative and production activities, and venue management including (%=percentage of time anticipated):
Administration (15%): The Managing Director hires and supervises production staff, recruits and trains volunteers and exercises responsible stewardship of all resources within the organization and collaborates with the Artistic Directors to ensure the optimum balance of artistic quality, financial strength, and institutional integrity. Managing Director creates and executes contracts and facilitates payments for all (non-staff) designers and production team.
Production (40%): Managing Director coordinates production meetings, works with designers in sourcing and procuring production element needs, attends and supervises technical rehearsals, facilitates training of stage managers and staff on Little Fish equipment if necessary, reviewing and responding to needs from rehearsal and performance reports, scheduling company members to run audience talk backs, creation and distribution of rehearsal schedules, maintenance of master calendar (including input dates, managing conflicts between events), maintenance of expense tracking sheets.
Casting (5%): Managing Director creates and posts casting notices on all casting websites, and sends casting notification eblasts out to company members. Schedules auditions, audition appointments, makes casting offers and is responsible for creation and execution of actor contracts, ensuring adherence to AEA rules.
Facilities (10%) - Managing Director works with the executive team to order supplies and equipment, coordinates facilities needs with handyman and custodian, water delivery service, waste management, and coordinates with Property Management as needed. Ensures facility preparedness prior to performances. Manages stock of props, costumes, sets.
Volunteer Coordination (10%): Create volunteer schedule, facilitate report distribution, ensures that all volunteer slots for concessions and house management are filled by sending eblasts, and reaching out to volunteers directly when needed, assisting volunteers with scheduling and rescheduling, working with company members to fulfill their member hours.
Financial Management (5%): The Managing Director works with the Artistic Director to develop an annual budget to support the organization’s programmatic and institutional priorities. Managing Director collects production receipts for reconciliation, collects invoices and writes checks for payment for cast and production team, enters payments into Quickbooks.
Audience Development/Earned Income (5%): The Managing Director works with staff to implement audience development activities including marketing strategies, public relations and promotional events for season and single ticket sales campaigns, promotes undersold performances, as well as seasonal, production and program sponsorships.
Fundraising (5%): The Managing Director works with the Producing Artistic Director and Development Director to strategize fundraising activities of the theater, including individual gifts, Board gifts, special events, corporate giving, government support and foundation grants.
Board of Directors (2.5%): The Managing Director works closely with Board committees to engage the members in the service of Little Fish Theatre.
Advocacy (2.5%): The Managing Director helps to advance the relationship between the Theatre and various local and regional organizations, including government agencies and advocacy groups, community and local business groups and arts organizations. The Managing Director/Producing Artistic Director team presents the public face of Little Fish Theatre and the Managing Director may be called upon to speak to private and public organizations and to the press.
The ideal candidate will:
- Have a bachelor’s degree and/or a minimum of three years; experience with a nonprofit or for-profit organization in a management/leadership role. Experience in fundraising, Board relations, marketing and prior experience with a theatre company is highly desirable.
- Have a working knowledge of artistic production including intellectual property rights and contracts.
- Experience in budgeting and financial management-Salesforce or Patron Manager experience a plus!
- Demonstrate experience and capacity to lead, manage, motivate, inspire, train and collaborate with staff, artists, Board and volunteers.
- Be a highly motivated self-starter with strong computer skills and experience with MS Office, Adobe Sign, Google Drive, Google calendar, Patron Manager, Google Docs, Dropbox, Social Media platforms. Quickbooks, Mailchimp and Salesforce/Patron Manager experience is a bonus.
- Exhibit stamina and a strong work ethic, as well as the flexibility to deal with unpredictable pressures and a variable flow of work activity with a small administrative staff.
- Be able to speak and write persuasively and serve as a spokesperson for the Theatre in public and to the media.
- Demonstrate experience and interest in supervising/managing fundraising campaigns and identifying new sources and increased levels of contributed income.
- Have experience and knowledge of marketing, advertising and public relations activities, particularly as they relate to growing ticket and other earned income revenue.
- Demonstrate a passion for theatre and the connection between a professional company and its community.
**NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as requested.
- SBTS/LFT is an Equal Opportunity Employer with strong diversity and inclusion goals. Applicants of all races, gender identifications, religions, ethnicities and disabilities are strongly encouraged to apply.
To apply, please send resume and cover letter to firstname.lastname@example.org with up to two references that can speak to your experience with subject line “Managing Director Coordinator Position.” Please no calls.