The Office Administrator (“OA”) reports directly to the Chief Financial Officer (“CFO”) and works seamlessly with the Fiscal staff. The OA’s primary responsibility is to support the Fiscal team members by fulfilling various administrative tasks.
ABC's mission is to defend the right of every child to a joyful and nurturing childhood by creating compassionate programs in urgent response to the needs of New York City's most vulnerable children and families.
All of ABC's programs adopt a "whole family" approach that responds to the unique, urgent, and often changing needs of each child and family. With programs in early childhood education for at-risk infants, toddlers, and preschoolers, supportive housing, health and mental health services, crisis intervention, family support and preservation, year-round youth development, and an open door to the community, ABC is a refuge for impoverished families.
The Office Administrator (“OA”) will work directly with each member of ABC’s Fiscal Team splitting tasks based upon priority and the needs of the department. The position will be responsible for supporting the administrative needs of each Finance team member including (but not limited to) filing, digital archiving, and basic financial and human resource tracking.
This is a full-time position with benefits and PTO. Hours can be flexible but standard office hours are preferred. Salary is commensurate with experience and qualifications (approx. $30,000-$45,000/annum)
File Organizatipn –
In general, the OA would be responsible for ensuring that team files are organized and kept up to date. This would also pertain to accessing and re-filing during times of audit and/or monthly closings where supporting documentation needs to be reviewed.
Digital Archiving/Scanning –
ABC makes every effort to be paperless and because storage space is limited, use physical space efficiently. The OA would be responsible for the development and implementation of digital archiving workflows for the Fiscal Team. S/He would take on the task of scanning, organizing the resulting digital files, and disposal of the hard copies consistent with ABC’s retention policy.
Finance-Related Tasks –
The OA may be asked to perform basic financial/bookkeeping duties which may include maintaining spreadsheets, data entry, and/or assisting with audit preparation.
HR-Related Tasks –
The OA may be asked to perform basic Human Resource duties which may include maintaining spreadsheets, data entry, and/or assisting with audit preparation.
The OA may be asked to perform basic office administrative tasks, such as: