The Director of Finance and Administration provides leadership, oversight and planning for all fiscal and operations functions of the agency. This includes accounting, grants administration and management, budgeting, IT, human resources, policies, benefits and facilities management. This position is a part of the senior management team, reports to the Executive Director and supervises the Contract Manager and Finance and Operations Associate.
DUTIES AND RESPONSIBILITIES
Provide Visionary Leadership to shape the department’s work to ensure that AVP is truly a safe, welcoming place for staff and community members that matches our anti-oppressive, survivor-centered and trauma informed framework
Lead strategic visioning for the department and help lead organization-wide visioning.
Foster a positive, healthy, sustainable, innovative, results-oriented work environment.
Participate in AVP’s Management Team.
Work collaboratively with other departments to ensure communication and cooperation.
Participate in AVP’s staff led Anti-Oppression Process.
Participate in fundraising efforts including grant writing, attending fundraising events and develop and maintain relationships with donors and funders.
Help ensure that AVP Board of Directors are knowledgeable about the organization’s finances by preparing reports and presentations and staffing board Finance and Audit committees.
Oversee Fiscal Systems and Management
Create and maintain Fiscal Policies and Procedures Manual.
Manage all day-to-day accounting systems using FUND EZ, Raisers Edge and other appropriate software programs.
With staff and the Board of Directors, generate the agency’s annual budget.
Develop, maintain and review financial reports to be presented regularly to Department Directors, Executive Director and the Board.
Manage the production of all annual financial statements, including supervising audit, Form 990 and A-133 process.
Administer city, state and federal government contracts and support the administration of corporate and foundation grants through creating and modifying budgets, allocating staff time, monitoring and tracking expenditures applications and reports.
Maintain Facilities and Office Systems to ensure AVP’s physical space honors and supports those most directly impacted by violence.
Manage office space, equipment and supplies needed for programs and services.
Ensure IT, computer network and security system management to increase technological capacity and security.
Prepare and maintain all records required by law and associated with the program’s 501(c)(3) status.
Manage Human Resources and Employee Benefits
Supervise maintenance of personnel records and administer AVP benefits plans and payroll.
Oversee the development and implementation of professional development plans and evaluations for all department staff.
Finance and Non-Profit Management background
4 to 5 years of experience with fiscal management, office management, human resources and administration experience.
Advanced degree preferred.
Familiarity with federal, state, and city contract processes and fund accounting, particularly FUND EZ and Raisers Edge required.
Demonstrated commitment to working to end violence within and against lesbian, gay, bisexual, transgender, queer, and HIV-affected communities.
Excellent oral and written communication skills and experience public speaking required.
Demonstrated experience integrating anti-racism, anti-oppression and intersectional values and principles into the daily practice of social justice work.