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  Lead Operations Assistant Job viewed 935 times.
  Job Description


 What We're Looking For:

We are seeking a Lead Operations Assistant, who under the general direction of the Facilities Supervisor will represent the Operations/Facilities department to internal and external entities and coordinate all facets of physical plant maintenance at Crystal Stairs' facilities. The ideal candidate will have the following responsibilities:

  1. Provide technical and operational guidance to CSI Operations Assistant staff.
  2. Process all outgoing/incoming mail, and maintain postage meter records, including adequate balance and monthly postage documentation for fiscal records.
  3. Coordinate all facets of physical plant maintenance at Crystal Stairs' facilities.
  4. Service help desk requests, maintain keys and key cards, and interface with repair personnel and other vendors
  5. Assist supervisors with sourcing, comparing, and recommending bids for repair work and other facility related functions.
  6. Maintain the equipment inventory and identification tagging, perform physical inventory of assets as needed.
  7. Prepare meeting rooms for use by staff and authorized visitors.
  8. Handle daily kitchen supply distribution and maintain adequate kitchen and paper supplies. Order supplies as needed when minimum inventory levels are reached.
  9. Assist with the management of all aspects of the agency's building and parking card programming.
  10. Assists with the gathering of various Building Management data, processing and reconciliation of various invoices including but not limited to parking and after hours charges as directed by Facilities Supervisor.
  11. Provide backup in bookkeeping of supply ordering and supply receipts according to the fiscal guidelines and CSI's policies and procedures.
  12. Process received supplies and assist in storing received supplies.
  13. Store agency files at offsite location. Assist with the management of all aspects of the agency's records retention program.
  14. Manage all components of the CSI recycling program.
  15. Provide backup services to other Operations staff.
  16. Assist the Facilities Supervisor with performing the formal training of staff, including and not limited to production of training and conducting presentations.
  17. Assist the Facilities Supervisor with the overall planning and evaluation of Operations services.
  18. When requested by Facilities Supervisor, represent the Operations department at meetings with internal clients, business partners and vendors.
  19. Set an example for all personnel through the effective planning and execution of daily tasks and through the clear, considerate communications with internal clients and vendors.
  20. As needed, be available to respond to urgent after hours and weekend facilities concerns.
  21. Other duties as assigned.


  • High School graduate or equivalent, some college preferred. Related work experience may be substituted for college level education.
  • Minimum of two (2) years general office/administrative support work experience, preferably in an Operations/Facility related position
  • Must have knowledge of general operations and facilities management.
  • Strong computer skills required.
  • Requires strong problem-solving and follow-up skills.
  • Ability to work well under pressure and manage priorities to meet tight deadlines.
  • Must have strong multi-tasking and organization skills.
  • Requires excellent customer relations skills with the ability to communicate effectively with all levels of management.
  • Requires the exercise of independent discretion and judgment in determining course of action for specific situations.
  • Involves application of broad knowledge of operation and facilities management.
  • Requires ability to lift 40 pounds as well as the physical agility and strength to regularly lift and/or carry office supplies or materials.
  • On an as needed basis, must be able to work mandatory overtime and weekends to meet deadlines. 

Crystal Stairs is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, gender identification, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.   

  Metro Area Los Angeles CA
  Job Location City Los Angeles
  Job Location State California
  Job Location Zip 90056
  Job Category Administration
  Prefered Experience 0 year(s)
  Job Type Full time
  Job Posting Date Oct. 17, 2017

Organization Details

  Organization Name Crystal Stairs
  Organizational Focus Social Services
  Contact Person Sinthia Aruya
  Contact Phone none posted
  Contact Fax none posted
  Contact Email
  Web Address

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