FREE Nonprofit Jobs Postings and News.


Job Details

Nonprofit Job in San Jose California


  Office Manager Job viewed 351 times.
  Job Description


Job Description


Grail Family Services is an established, well-respected nonprofit organization that has been serving families with young children in East San Jose for more than 17 years. Our mission is to strengthen family capacity to support young children’s positive educational outcomes and to build a thriving community.  We serve more than 2000 families annually through our quality, results-oriented programs for parents and children, and through our professional development of child care providers and preschool, kindergarten and 1st grade teachers. Our clients are primarily low income, Latino families with children 0-8 years of age.



At GFS, we promote a work environment that reflects our core values in the way we treat our clients and each other. Our core values are: Respect, Collaboration, Integrity, Family and Quality.



The GFS Office Manager performs a range of administrative and office support activities to facilitate the efficient operation of the organization. This is a non-exempt, fulltime position, reporting to the Executive Director. The person in this role helps create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, accuracy, and communication. Responsibilities includegeneral administrative support, invoicing and recordkeeping, and facilities management. Specific responsibilities are listed below.



  • General office duties, including phones, mail, inventory records, office supplies and managing day-to-day operations
  • Ensure accurate and timely submittal of invoices
  • Oversee general organizational budget with Executive Director
  • Prepare monthly financial reports for Executive Director and Board
  • Prepare Board package for monthly Board meetings
  • Coordinate preparation of financial documents for auditor
  • Prepare and submit payroll information and distribute paychecks
  • Assist in HR related issues, including onboarding new employees
  • Compile and prepare statistical and financial data for reports
  • Maintain complete, accurate and current files, including client and donor databases
  • Greet and provide general support to clients, vendors, and visitors
  • Plan in-house or off-site activities, e.g., parties, celebrations and conferences
  • Other duties as assigned

Facilities management

  • Work with IT, landscapers, fumigator, fire inspector and others to ensure that all systems and facilities are functioning and allow the efficient work of staff
  • Manage contract and price negotiations with office vendors and service providers
  • Other duties as assigned



  • At least 3 years of experience in office and facilities management, 5 years preferred
  • Proficiency in MS Word, Excel, PowerPoint, Access, Publisher, and Outlook
  • Working knowledge of QuickBooks and payroll systems
  • Bilingual English/ Spanish a plus, but not required
  • Must have a valid California driver’s license, insurance and reliable transportation
  • Some college required, BA or BS preferred



  • Excellent attention to detail
  • Creative problem solving skills
  • Strong time management and organizational skills
  • Excellent oral and written communication
  • Quick learner, proactive and ready to take on new challenges
  • Able to relate well to people from a variety of economic and ethnic backgrounds
  • Able to work closely with different professionals as part of a multidisciplinary team



  • This is a fulltime position; must be willing to work some evenings and/or weekends
  • Salary is commensurate with experience
  • Medical and Dental Benefits


  Metro Area San Jose CA
  Job Location City San Jose
  Job Location State California
  Job Location Zip 95116
  Job Location Country United States
  Job Category Administration, Clerical and Data-entry
  Prefered Experience 2 year(s)
  Job Type Full time
  Language 1 Spanish ( Speak Read Write )  
  Job Posting Date Jul. 5, 2017

Organization Details

  Organization Name Grail Family Services
  Organizational Focus
  Contact Person Nereyda Hurtado
  Contact Phone (408) 347-7892
  Contact Fax (408) 347-7890
  Contact Email
  Web Address

Email Newsletter Sign Up

Visit our
Nonprofit Network Blog

Free Nonprofit Job Posting  |  Find a Job  |  Find a Consultant  |  Blogs  |  Find a Resume  |  Find an Event  |  Find People  |  Find a Nonprofit