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Nonprofit Job in Winchester Massachusetts


  Administrative Assistant/Receptionist Job viewed 599 times.
  Job Description

The Evening/Weekend Administrative Assistant reports to the Office Manager and is the first and important point of contact for all WCMS students & families, the general public, faculty and staff.  This is an 11-month (no hours early August to Labor Day), job-share position between two people totaling approximately 28 hours/week.  The general working hours include varying Monday-Thursday evenings (5:30-9:30 PM), Friday evenings (5:30-7:30 PM) and alternating Saturdays (7:30 AM-5:30 PM).  There are occasional Sunday afternoon hours for front office coverage during special school events. Non-exempt – hourly, part-time.



(The follow are representative examples of the principal tasks to be accomplished but are not considered to be all inclusive.)

  • Opens up and/or closes and secures music school following guidelines established.
  • Answers telephone, greets customers, assists faculty and staff ensuring a high level of customer care.  Reviews WCMS main electronic mailbox and responds accordingly.
  • Updates electronic message board with daily schedule changes as needed. 
  • Maintains knowledge of all program offerings ensuring accuracy of information given to customers, faculty, and staff.
  • Supports Registrar with registration by reviewing, collecting, and filing of registration forms.
  • Supports Business Manager with customer collection calls, payment processing, data entry, photo copying, and processing merchandise sales. 
  • Maintains and updates student absence database.  Contacts appropriate faculty, staff, and students in a timely manner.  
  • Forwards brochures and information upon request.  Assists with mailings.
  • Manages recital reception set-up/clean-up.
  • Leaves kitchen neat and orderly at closing, restocks kitchen supplies, empties trash in public areas as needed.
  • Supports Production Assistant with occasional set-up/tear-down of chairs and musical equipment.
  • Other duties as assigned.



Ability to work independently in a fast-paced customer focused and team-based environment.  Demonstrated customer care orientation and skill, ability to multi-task, good-natured personality and people person, demonstrated openness and flexibility to take on additional duties and responsibilities as needed.  Excellent working knowledge of Microsoft-Office products.  Comfort in working with PC and Mac environments.  Successful candidate should have at least two years comparable administrative assistant work experience in an office setting.  Interest in working for a non-profit organization preferred.


Compensation and Benefits

WCMS offers a competitive hourly rate commensurate with experience. Benefits include access to:  a 403b tax-deferred annuity retirement savings plan through TIAA, 25% WCMS tuition discount for employee and immediate family members, and paid sick time in accordance with the MA Sick Leave Law.


To Apply

For immediate consideration, submit letter of interest, resume, and references to the attention of Jeana Grady, Office Manager, at No phone calls, please.

Only those selected for interviews will be contacted. WCMS is an equal opportunity employer and encourages candidates of all backgrounds to apply for this position.

  Metro Area Boston MA
  Job Location City Winchester
  Job Location State Massachusetts
  Job Location Zip 01890
  Job Location Country United States
  Compensation Hourly From: $14.50 To: $15.00
  Job Category Administration
  Prefered Experience 2 year(s)
  Job Type Part time
  Language 1 English ( Speak Read Write )  
  Job Posting Date May. 1, 2017

Organization Details

  Organization Name Winchester Community Music School
  Organizational Focus Children and Youth, Teaching
  Contact Person Jeana Grady
  Contact Phone (781) 721-2950
  Contact Fax (781) 721-9670
  Contact Email
  Web Address

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