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  Program Coordinator- China Fellowship Program, AGLN Job viewed 648 times.
  Job Description

The Aspen Institute is an educational and policy studies organization based in Washington, DC. Its mission is to foster enlightened leadership based on enduring values and to provide a nonpartisan venue for dealing with issues critical to our society. The Institute has campuses in Aspen, Colorado, and on the Wye River on Maryland's Eastern Shore. It also maintains offices in New York City and has an international network of partners in Europe, Asia and Latin America.

The Aspen Global Leadership Network (AGLN) is a growing, worldwide community of entrepreneurial leaders from business, government and the nonprofit sector – more than 2,300 "Fellows" from 49 countries -- who share a commitment to enlightened leadership and to using their extraordinary creativity, energy and resources to tackle the foremost societal challenges of our times. All share the common experience of participating in the Henry Crown Fellowship or one of the 13 active Aspen Global Leadership Network initiatives it has inspired in the United States, Africa, Central America, India, the Middle East and China.

The China Fellowship Program seeks to foster the development of a new generation of responsible, community-spirited business leaders in China. Over the past three decades, China has experienced an economic and social transformation on a scale and at a speed unlike anything witnessed in recorded history. The achievements of the past thirty years in lifting hundreds of millions from poverty, building the world's second largest economy and thrusting China onto the world stage are truly awe-inspiring. As daunting as this task has been, what lies ahead for China over the next decades is an even greater challenge -- how to build a progressive, prosperous 'good' society in an increasingly globalized world community.

Using the time-tested Aspen Institute method of text-based dialogue and building upon the Institute's commitment to values-based, action-oriented leadership, the program will provide 20-22 Chinese “Fellows” with the impetus and perspectives necessary for effective, enlightened leadership in business – and in society at-large.


Principal Responsibilities

A. Ensure Seamless Seminars

  • Coordinate all of the China Fellowship Program's seminars and events. This includes selecting and securing conference facilities and lodging, planning meals and logistics, providing on-site management of vendors, and organizing transportation and special activities.
  • Ensure participants and moderators receive instructions and seminar materials in a clear and timely manner.
  • Process expenses and reimbursements, adhering payment deadlines. Monitor monitoring program spending against budgets and ensuring seminars stay within budget.
  • Carry out post-seminar follow-up, such as evaluation summaries and debrief meetings.
  • Ensure Fellows are aware of and follow through with their Fellowship commitments, including the requirement to attend the duration of all four seminars and initiate a leadership venture.


B. Coordinate Class Nomination and Selection

  • Coordinate the nomination and selection process of each new class of Fellows, involving outgoing email blasts, careful tracking of databases of contact information, creation of online forms, and more.
  • Help prepare materials including bios and background materials on candidates and set up interviews for selection committee members.
  • Prepare and send letters to nominees and their nominators informing them of the outcome of the selection process. Convey to those selected the requirements of the fellowship and secure all signed agreements from Fellows.
  • Draft announcements of new classes for Fellows and sponsors.

C. Track Venture Status

  • On seminar, prepare, share and record necessary information
  • Track each Fellow's leadership venture status and help ensure Fellows meet deadlines. Schedule venture vetting meetings and other follow up.


D. Support Efforts to Ensure Sound Program Governance

  • Help prepare regular communications with donors as well as financial and narrative reports describing the major program activities and accomplishments.
  • Help with the preparation of the annual budget and maintenance of accurate financial records.
  • Participate in conference calls and meetings designed to foster collaboration among program coordinators of the international Aspen Global Leadership Network, sharing best practices and tools.
  • Coordinate meetings of the governing board, including compiling and distributing materials and preparing and circulating meeting minutes.


E. Connect Fellows and Foster Communications with Donors and Public

  • Support systems such as the online Fellow Exchange to promote ongoing interaction, collaboration and learning among Fellows and alumni.
  • Assist with building other tools to help facilitate interaction among Fellows and keep them connected.
  • Encourage gatherings, collaborations and networking among Fellows in between seminars.
  • Gather information that helps document the program's impact.
  • Prepare materials that keep donors, the Institute and other stakeholders informed of program and Fellow activities and accomplishments, including preparing regular reports.
  • Track and share updates on Fellows, their accomplishments and the program with the Aspen Institute for posting on the website, social media and other outlets as appropriate.
  • Maintain the program's website and assist with sharing bios, project updates and other materials with the AGLN team.
  • Other duties as assigned.

Required Skills/Qualifications

  • Bachelor's degree required.
  • Excellent oral and written communication skills in English.
  • Full professional proficiency in spoken professional Mandarin required. Proficiency in written Chinese language is required.
  • Minimum of two years prior experience in an office setting that includes coordination of meetings and events, as well as programmatic support.
  • Ability to work with and respect people of different cultures, viewpoints and religions, and use great discretion across interactions.
  • Excellent organizational skills and familiar with complex scheduling cross time zones.
  • Superb professionalism and judgement, willingness to be entrepreneurial and multi-tasking.
  • Attention to detail. A keen eye for logistics and processes.
  • A high level of competency with Microsoft Office programs such as Excel is required. Also, website maintenance and experience with Salesforce preferred.
  • Flexibility and good humor.
  • This position is based in Washington, D.C. but requires frequent travel (approximately 30% of time) in the United States and China.
  • Must be legally authorized to work in the United States

Reports To: Managing Director, China Fellowship Program

Principal Interactions: Executive Vice President, Leadership and Seminars; Managing Director for Leadership Programs and Partnerships of AGLN; program managers and coordinators and directors of the Institute's Leadership Initiatives, and potential Fellows and nominators, Fellows and moderators of the AGLN.

To Apply

This position is available immediately and interested candidates are encouraged to apply as soon as possible. Please visit the Aspen Institute's career page and follow the instructions to submit a cover letter and resume. Cover letter should highlight applicant's interest and specific qualifications for this position. Applications without cover letter will not be considered. Cover letter and resume may be uploaded at Step 5 of the process. Applicants should provide the last three years of salary history in their cover letter.

No phone calls or emails please.

Apply Here


  Metro Area Washington DC
  Job Location City Washington
  Job Location State District of Columbia
  Job Location Zip 20001
  Job Category Education and Training
  Prefered Experience 1 year(s)
  Job Type Full time
  Job Posting Date Mar. 31, 2017

Organization Details

  Organization Name Program Coordinator- China Fellowship Program, AGLN
  Organizational Focus Education and Academia
  Contact Person Human Resources
  Contact Phone none posted
  Contact Fax none posted
  Contact Email
  Web Address

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